Administrator

We are a well-established and growing organisation with nearly 30 years of success. Based in the Milton Keynes area, we’re seeking an experienced Administrator to step into an Operations Co-ordinator role. With excellent attention to detail and some project exposure, you’ll thrive in a fast-paced environment where no two days are ever the same.

BASIC SALARY:

up to £30,000

BENEFITS:

• 23 days annual leave plus bank holidays
• Birthday off
• Free parking
• Mobile phone plan available
• Bonus subject to personal and business performance

LOCATION:

Initially an office based role in Milton Keynes, with the opportunity to move to a hybrid model after your probationary period.

COMMUTABLE LOCATIONS:

Milton Keynes, Stony Stratford, Newport Pagnell, Bletchley, Leighton Buzzard, Buckingham, Towcester, Olney, Northampton, Brackley, Daventry, Aylesbury

JOB DESCRIPTION:

Administrator, Operations Coordinator, Office Manager – facilities management, operations management, estates management, building services

As our Administrator / Operations Coordinator, you will support the wider business and contribute to all operational functions, ensuring our clients consistently receive a best-in-class service. Liaising with engineers, tradespeople and external contractors, your responsibilities will be varied and may range from accurate data entry across multiple systems to acting as a key point of contact and representative of our business with long-standing clients. Additional key elements of the role include:

KEY RESPONSIBILITIES:

• Taking maintenance calls and dealing with queries from tenants, clients and contractors
• Logging and coordinating maintenance jobs from start to finish
• Prioritising reactive maintenance requests and making sure the right person is sent to the job
• Obtaining quotations and arranging worksRaising purchase orders and processing invoices
• Keeping job records, systems and documentation accurate and up to date
• Chasing outstanding jobs and making sure work is completed within agreed timescales

Administrator, Operations Coordinator, Office Manager – facilities management, operations management, estates management, building services

PERSON SPECIFICATION:

• We would be delighted to receive applications from professionals with experience of working in a busy office environment where attention to detail and adaptability is key to everyday life.
• We would also be keen to receive applications from candidates with experience in facilities, estates management, operations, finance, sales or just a strong and rounded experience in general administration.

THE COMPANY:

We are a facilities and maintenance business providing a range of services to commercial and residential clients.

It is highly likely you will have worked in any of the following roles and/or markets, and worked with the following products and/or services: Administrator, Project Manager, Operations Coordinator, Operations Assistant, Office Manager, PA – HR, Compliance, Facilities Management, Operations Management, Estates Management, Building Services.

Wallace Hind Selection, alongside our client embrace diversity, champion equality, and foster inclusion to create a work environment where everyone belongs and thrives.