Project Document Controller

SRT Marine Systems plc (SRT) is a market leader in the domain of international marine surveillance technology and systems. We are a respected, established, and an ambitious multi-national company headquartered in the UK with a global customer base.

The company has a worldwide impact in the marine sector by leading the next generation of maritime domain awareness technologies "MDA", products, and systems that significantly enhance security, safety, environmental protection, and sustainability. Our customers are global and range from the largest national coast guards to individual vessel owners.

SRT is an exciting company where high-quality results are rewarded. We are ambitious and constantly seek to innovate in order to deliver better products and services to our customers. We strive to make SRT a rewarding and challenging place to work, where talented, hard-working individuals have the opportunity to make a real impact across the safety and security in the maritime and marine industry.

Role overview of our Project Document Controller

This is a new role with us here at SRT. We are seeking an experienced Project Document Controller who will be a "key" colleague and will be responsible to manage and maintain project documentation throughout the project lifecycle. The successful candidate will be responsible for ensuring that drawings, technical documents, correspondence, transmittals, RFIs, submittals, approvals, and other project records are accurately controlled, distributed, and archived.

The ideal candidate will have hands-on experience using Aconex, Procore, or similar Electronic Document Management Systems (EDMS) and will be comfortable working in a fast-paced project environment:

The role of Project Document Controller is based from our Bristol office with flexibility for Hybrid working. This role may on occasion require occasional overseas travel as required by the business

Responsibilities - Project Document Controller (not exhaustive):

Manage the project document control system and ensure documents are correctly registered, version-controlled, distributed, and archived
Maintain accurate document registers, drawing registers, transmittal logs, RFI logs, submittal logs, and correspondence records
Upload, issue, distribute, and track project documentation using Aconex, Procore, or equivalent systems.
Ensure all documents follow the project's naming conventions, numbering systems, revision procedures, and document control requirements
Manage incoming and outgoing transmittals and ensure documents are issued to the correct project stakeholders
Monitor document workflows, reviews, approvals, and responses, following up on overdue actions where required
Coordinate with project managers, engineers, subcontractors, suppliers, and clients to ensure timely document distribution
Maintain current and superseded versions of drawings and technical documents and prevent the use of obsolete information
Assist project teams with document searches, retrieval, reporting, and system queries
Monitor document status and provide regular reports on outstanding submissions, reviews, approvals, and actions.
Support the administration of RFIs, technical submittals, material approvals, method statements, inspection records, and other project documentation
Ensure project records are maintained in accordance with PMO procedures, client requirements, and contractual obligations
Assist with project close-out, including compilation and handover of final documentation and records
Maintain confidentiality and security of project information
Identify opportunities to improve document control processes and system efficiency

Skills & Experience - Project Document Controller (not exhaustive):

ESSENTIAL - Previous experience in a similar role within construction, infrastructure, engineering, or MEP projects
Strong knowledge of document control principles and procedures
Practical experience using Aconex, Procore, or another recognised EDMS
Good understanding of drawings, revisions, transmittals, RFIs, submittals, and technical documentation.
Excellent attention to detail and strong organisational skills
Ability to manage multiple priorities and meet deadlines
Good written and verbal communication skills
Proficient in Microsoft Office, particularly Excel, Word, and Outlook
Ability to work effectively with project teams, external subcontractors, architects and clients
Understanding of document numbering, revision control, metadata, and document status codes

Benefits

Highly Competitive Salary
Private Healthcare
Matched pension up to 5% company contribution

SRT Marine Systems plc are an equal opportunity employer. We are committed to creating an inclusive working environment for all employees and actively encourage applications from all sectors of the community