Job Summary

Job Type:: Temporary

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Job Description

Join to apply for the Facilities Coordinator role at Alvarez & Marsal

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Join to apply for the Facilities Coordinator role at Alvarez & Marsal

Please note that this is an in-office role, working Monday to Friday from 9am to 6pm (40 hours week)

About A&M

Alvarez & Marsal (A&M) is a leading independent global professional services firm, specializing in providing turnaround management, performance improvement and corporate advisory services. With over 10,000 professionals based in 70+ locations across Europe, Middle East, the Cayman Islands, North America and Asia, our firm excels in problem solving and value creation. Drawing on a strong operational heritage and hands-on-approach, our professionals work closely with organizations and stakeholders to help tackle complex business issues and maximize value.

Overview of the Role

We are looking for an experienced Facilities Coordinator to lead and manage a small facilities team who are responsible for all onsite office facilities. Acting as an ambassador for the Facilities Team, providing exceptional service to staff and clients. This role requires flexibility, energy and ability to multi-task.

The Facilities Coordinator will monitor facility maintenance, repairs and office works. Liaise with vendors including working closely with the on-site building Maintenance team.

Responsibilities

Management and maintenance of the office facilities - liaising with on-site Maintenance team.
Serve as the main point of contact for the team’s more complex technical queries.
Managing the Facilities Management portal ensuring that tasks are logged, actioned and resolved.
Conduct regular inspections of the office to ensure meeting rooms and communal spaces are well-maintained.
Liaise with vendors and service providers for repairs and maintenance.
Coordinating office supplies, equipment and furniture needs.
Respond to employee requests and resolve facility-related issues promptly.
Maintain records of maintenance activities and inventory.
Working closely with Front of House team to arrange office spaces and prepare conference rooms for meetings.
Assisting with internal events.
Ad hoc assistance with various office management tasks and provide cover during absences.

Requirements

Relevant experience, preferably in a professional services environment.
Ability to work independently and as part of a team.
Working knowledge of HVAC systems desirable.
Working knowledge of commercial building systems, electrical and plumbing.
Strong time management, organisation, and prioritisation skills.
An obvious passion for client service.
Willingness to be as flexible as possible when work is required outside of established business hours.
Ability to manage a diverse workload with shifting priorities.

Seniority level

Seniority level
Associate

Employment type

Employment type
Full-time

Job function

Job function
Administrative and Customer Service
Industries
Business Consulting and Services and Professional Services

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