Administrator

Job Purpose

To coordinate, monitor, and support the efficient movement of goods through the supply chain, ensuring accurate documentation, timely deliveries, and compliance with company procedures and UK regulations. Administrating full track of invoices, proof of delivery documentation and uploading all the information required.

Key Duties and Responsibilities

Logistics & Operations

• Coordinate inbound and outbound deliveries with suppliers, carriers, and internal teams
• Monitor shipment progress and resolve delivery delays or discrepancies (Full Uk Driving license required with HGV categories)
• Plan and schedule transport to meet customer and business requirements. (Able to driver so must own a car)
• Track stock movements between warehouses, depots, or customers

Administration & Documentation

• Prepare and process delivery notes, invoices, and shipping documentation
• Maintain accurate logistics records on internal systems (ERP/WMS)
• Ensure compliance with UK transport, health & safety, and customs regulations
• File and manage proof of delivery (PODs) and transport documentation
• Update systems with shipment statuses, costs, and stock levels
• Provide all the required information to Transport Manager and Fleet Manager

Communication & Coordination

• Act as a point of contact for drivers, hauliers, suppliers, and customers
• Liaise with warehouse, production, sales, and procurement teams
• Respond to customer delivery queries professionally and promptly
• Escalate issues to senior logistics or operations management when needed

Stock & Cost Control

• Assist with stock control, reconciliations, and inventory checks
• Monitor transport and logistics costs to support cost-efficiency
• Identify process improvements to improve delivery performance

Compliance & Health & Safety

• Ensure logistics activities comply with company policies and UK legislation
• Support audits and quality control processes
• Promote safe working practices within logistics operations and maintain safety at Driving school activities in training yard.

Skills and Experience

• Previous experience in logistics, transport, or supply chain administration
• Strong organisational and time management skills
• Good attention to detail and accuracy
• Confident IT skills (Microsoft Excel, logistics or ERP systems)
• Clear communication skills (written and verbal)
• Full Uk HGV Driving license required minimum 1 year old.
• Knowledge of UK transport regulations and customs processes
• Familiarity with warehouse or distribution operations
• GCSEs (or equivalent) in English and Maths; A-Levels or relevant qualifications beneficial
• Uk HGV driving experience minimum 1 year

Personal Attributes

• Ability to work under pressure and meet deadlines
• Problem-solving mindset
• Team-focused with a proactive attitude
• Flexible and adaptable to changing priorities

Typical UK Salary

£25,000 – £33,000 per year, depending on experience & location