Executive Assistant

Executive Assistant – Munich Re Specialty – Global Markets (MRS‑GM)

Location: City of London, England, United Kingdom

Reporting to: Head of Department for IT Operations

Key Responsibilities

• Prepare and edit correspondence, reports, presentations, and meeting materials with accuracy and attention to detail.
• Draft meeting agendas, take minutes, and track actions to ensure timely follow‑up and completion.
• Support procurement and budget processes, including purchase order creation, cost tracking, and vendor coordination.
• Manage confidential information and sensitive communications with discretion and professionalism.
• Provide proactive diary, inbox, and travel management for the Global Head of Operations Projects and senior leaders.
• Develop and maintain dashboards and reports in Power BI to monitor project performance, financials, and operational metrics.
• Use Excel to analyse data, identify trends, and summarise key findings into clear, actionable insights.
• Prepare concise executive summaries and presentations highlighting key points and recommendations.
• Organise and coordinate global meetings, workshops, and events — including logistics, agendas, materials, and follow‑ups.
• Maintain up‑to‑date team documentation, organisational charts, and contact directories.
• Draft and distribute team communications, newsletters, and leadership updates to promote engagement and transparency.
• Maintain and structure team repositories in SharePoint, ensuring clear organisation, version control, and easy access to information.
• Support governance documentation — including project roadmaps, steering committee packs, and decision logs.
• Create professional, visually compelling presentations in PowerPoint to support senior leadership reporting.
• Coordinate governance and project management meetings, including scheduling, materials, and action tracking.
• Collaborate with IT, HR, Finance, and Facilities teams to support operational alignment and project execution.

Knowledge and Skills

• Advanced skills in Power BI, including creation of reports.
• Proficiency in Excel, SharePoint, and PowerPoint.
• Proven experience as an Executive Assistant, Project Coordinator, or Team Support professional in a global or complex organisation.
• Strong analytical and summarisation skills — able to interpret data and extract key insights for senior stakeholders.
• Excellent written and verbal communication skills, with the ability to produce clear, concise, and impactful summaries.
• Outstanding organisational skills, attention to detail, and the ability to manage multiple priorities simultaneously.

Diversity, Equity & Inclusion

At Munich Re, Diversity, Equity, and Inclusion foster innovation and resilience and enable us to act braver and better. Embracing the power of DEI is at the core of who we are. We recognise diversity can be multi‑dimensional, intersectional, and complex, so we want to build a diverse workforce that includes a wide range of racial, ethnic, sexual, and gender identities; economic and geographic backgrounds; physical abilities; ages; life, school, and career experiences; and political, religious, and personal beliefs. Additionally, we are committed to building an equitable and inclusive work environment where this diversity is celebrated, valued, and has equitable opportunities to succeed.

All candidates in consideration for any role can request a reasonable adjustment at any point in our recruitment process. You can request an adjustment by speaking to your Talent Acquisition contact.

Benefits

• 10% Non‑contributory Pension
• Eligibility for an Annual Bonus
• Private Medical + Dental Insurance
• Critical illness insurance + Life Assurance + Permanent Health Insurance
• Wellbeing and Development Scheme + EAP + Health Assessments (subject to scheme eligibility)
• Electric Vehicle Salary Sacrifice Scheme
• Study & continuing Professional Development Support

Seniority Level

Mid‑Senior level

Employment Type

Full‑time

Job Function

Administrative

Industries

Insurance