Attendance and Student Welfare Administrator

London

Working With Us Harris Academy Chobham is always on the lookout for inspirational and influential staff. Most of all, we are on the lookout for potential colleagues who like our students and want to help them succeed. In order to help our staff have the best possible experience and achieve a proper work- life balance, we have put into place a range of measures to benefit both our teaching and students services colleagues. These include:

An extra week of holiday for all Chobham staff. This takes the form of a two-week half term in October. We work fewer days than most other schools.

Outstanding professional development both at Chobham and through the wider Harris Federation

Excellent promotion opportunities

A constant dialogue about workload and how to manage it most effectively. We have regular workload audits, and frequent campaigns to tackle unnecessary work and identify quick wins

Rapid and effective support with any student behavioural issues arising

A high-quality staff induction programme

Marking protocols devised by departments themselves

Manageable and flexible lesson planning expectations

Clear communications and manageable deadlines. We only ask staff to do what is necessary and avoid complication and confusion. Chobham is an exceptionally well-run school

Learning walks rather than formal lesson observations. These are not graded

Nursery on site

Flexible and part time working encouraged whenever possible

Additional time for leadership responsibilities

Focus on effective outcomes rather than time spent

High levels of administrative support for all teachers

Ongoing celebration of staff excellence

Generous Harris rewards and benefits package, including an extra £2000 annually for all Mainscale and Upper Payscale teachers working in our Academy.

We place high emphasis on staff wellbeing at Chobham. This helps colleagues to be happier and more effective in their work. Staff are regularly consulted about their wellbeing and the outcomes of these consultations have a direct and rapid impact upon the Academy’s approach to supporting staff wellbeing.

We understand that while it is incredibly rewarding, teaching is also a physically and emotionally wearing job.  We want Chobham teachers to be as fit and fresh as possible and to know that the school as a community really cares about how they are.  We have tried to put these principles into practice with a number of initiatives which we think give Chobham teachers one of the best wellbeing packages to be found anywhere.  These include:

A meeting free week every half term

An extra week of holiday with a two-week half term in the Autumn

A late start or early finish for every teacher on one day each week

A staff mindfulness programme led by trained colleagues and supported by a free mindfulness app

Subsidised gym membership

Staff fitness and exercise classes

Guest speakers on wellbeing

Regular special events such as comedy nights

Staff discounts at shops and restaurants in the local area

Access to the Harris Federation’s staff counselling service

Our staff are regularly consulted on the wellbeing services the school provides and we always try to respond to staff suggestions.  In this way, staff feel empowered and get more of the services they really want.  We are very proud of our wellbeing programme at Chobham and hope you will agree that it shows our commitment to making the school an exemplary working environment.

Main Areas of Responsibility Your responsibilities will include:

Assisting ALG in the management and development of attendance and punctuality policies

Daily monitoring and follow-up of attendance and punctuality

Participating on late desk and follow up detentions

Contacting parents/carers of students absent at agreed time and recording reasons for absence if given

Daily monitoring and early calls on the attendance of children in care or students on the vulnerable list

Making home visits with the Academy welfare manager as required

Sending letters to parents regarding attendance matters as requested by the Academy Welfare Manager

Ensuring the smooth operation of the computerised registration system

Ensuring daily attendance information is entered accurately onto the system

Establishing the reason for absences including telephone calls, letters and home visits

Preparing and distributing attendance and punctuality certificates

Following up on poor attendance or punctuality

Signing students in and out of the Academy outside normal start and finish times

Liaising with the Educational Welfare Officer to ensure prompt, consistent and rigorous intervention with poor attendance

Monitoring student attendance together with students’ progress and performance in relation to targets set for each individual

Dealing efficiently and effectively with referrals on attendance concerns

Alerting appropriate staff to problems experienced by students and making recommendations as to how these may be resolved

Communicating with the parents of students and with persons or bodies outside the Academy concerned with the welfare of individual students

Meeting with LAC students weekly and pass on any relevant information regarding their welfare

What We are Looking For We would like to hear from you if you have:

Qualifications to degree standard or equivalent

Sound Knowledge of Microsoft software

Knowledge of Management Information Systems for input and export of student attendance data, including training in relation to attendance and report generation

Knowledge of attendance policies and procedures

Knowledge of the range of agencies that work with students and their families

Basic knowledge of first aid; e.g. emergency first aid course

Knowledge of a range of attendance codes and when they can be used

Knowledge of many of the social issues facing students from disadvantaged backgroundsThree years’ experience of...