Payroll Coordinator

Airswift is the leading workforce solutions provider to the STEM industries. For over 40 years Airswift has been transforming lives through the provision of international workforce solutions to STEM industries. Today, we are an integrated team of over 900 employees across 37 countries, supporting over 8,000 contractors globally.

We are a people business – we transform lives through the world of work. We care about wellbeing, community engagement and our planet – we plant a tree for every person placed in a job globally! We have a passion for growth, including investing in the development of our people.

Role Description

Join our team as a Payroll Coordinator, responsible for setting up new starters, managing personal details, and processing contract terminations weekly. You'll ensure accurate invoicing and payment for clients/contractors, resolve invoice queries, and handle payroll-related inquiries promptly. Additionally, you'll meticulously process timesheets, adhere to quality control checks, and collaborate with various departments to meet payroll deadlines effectively.

Principle Accountabilities:

1. Set up new starters, personal details, contract amendments and termination forms at the beginning of each week.
2. Ensure that all relevant data is entered so that the clients/contractors are correctly invoiced/paid.
3. Resolve invoice queries and liaise with other departments regarding tax liabilities.
4. Process incoming timesheets & expense claims ensuring they are correctly filed.
5. Adhere to relevant quality control checks before and after payroll processing.
6. Print the relevant payroll reports payslips, remittances & invoices, and file systematically.
7. Submit relevant payroll information to the Finance team by the relevant deadlines.
8. Resolve any payroll queries from contractors via telephone, email or letter.
9. Liaise with the Credit Controller and Billing teams to gather vital billing information and assist with any queries.
10. Accurately record and maintain pay history records for foreign taxpayers and liaise with the Company Account to meet payment deadlines each month.
11. Analyse and record PAYE liabilities from the monthly payroll reports. Liaise with Accounts for payment by the relevant deadlines.

Skills, Knowledge, and Experience:

1. Previous experience working in a finance/payroll/ sales/purchase ledger/credit control environment is desired but not essential.
2. Knowledge and experience of using Microsoft packages.
3. Comfortable handling numbers and data with good attention to detail.
4. Organised to ensure adherence to strict deadlines.
5. Good written and verbal communication skills.

What we can offer you!

1. Attractive monthly base salary + competitive commission/performance bonus.
2. Genuine career progression opportunities, either locally or globally!
3. World-class training programmes and development opportunities.
4. Virtual Onboarding Events exclusively for new hires.
5. Team driven environment, supportive culture with a focus on work-life balance.
6. Career breaks available after one year.
7. Real time recognition through our employee reward platform.
8. Mental Health First Aiders to signpost you to support when you need it.
9. Yearly destination trips as part of our High Flyers program (Dubai, Buenos Aires, etc…)
10. Charity days for various important causes such as Relay for Life and Earth Day.

Our Core Values:

1. Growth - In life and business, one must grow to flourish and achieve high ambitions. Growth requires change, challenge, risk and sacrifice - we will always choose growth.
2. Life – Above all else, we value life. The quality of life, both in and outside of work, profoundly influences our well-being and our impact on the world.
3. Excellence - We deliver, holding ourselves accountable for results. Our customers see excellence in everything we do.
4. Integrity - We are ethical, open, honest and authentic. People trust us to do the right thing for the right reason.

Visit our website and social media to find out more! - www.airswift.com

Disclaimer

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.

Diversity & Inclusion

At Airswift, we believe that diversity is critical to our success and makes us a great place to work. We are committed to building an equal opportunity workplace, the more inclusive we are - the better our work will be.

Seniority level

Entry level

Employment type

Full-time

Job function

Accounting/Auditing and Finance

Industries

Staffing and Recruiting