Project Management Support – 24 Month FTC

Peterborough, England, United Kingdom

Smiths Detection is a global authority on the application, management and manufacture of world class detection and screening technology. Every minute of every day, our detection and screening technology helps to protect people and infrastructure, making the world a safer place.

Our goal is simple – to provide the security, peace of mind and freedom of movement upon which the world depends. We deliver the solutions needed to protect society from the threat and illegal passage of explosives, prohibitive weapons, contraband, toxic chemicals and narcotics.

Ideally we would like the successful applicant to be local to the Peterborough area, as they work will include site visits to one of our partners.

Job Purpose:

Project Management support roles within Smiths Detection are broad administrative roles with responsibilities ranging from assisting Project Managers to deliver work packages, to maintaining accurate schedule updates in support of the overall portfolio delivery and ensuring accurate Engineering records are made for baseline design and subsequent Engineering changes.

Assistant Project Manager:

Assist with the initiating, planning, monitoring & controlling, communicating and close-out phases of projects, contributing to the completion of Product Lifecycle Process Gates where applicable. Operate in accordance with relevant Smith Detection Programme Excellence Centre (PEC) processes.

Acting under direction coordinate specific activities of integrated project and/or cross-functional teams to contribute to the successful completion of milestones.

Operate in accordance with the standardised business rhythm that coordinates the activities of project management, finance and project controls teams. Support with the maintenance of project records.

Assist with the production/maintenance of project artefacts (e.g. Work breakdown Structure, Cost Breakdown Structure, Responsibility Assignment Matrix, Responsible Accountable Consulted Informed (RACI) Matrix, time scheduling, resource planning, risk and change management controls, etc).

Assist with the establishment and maintenance of cost and schedule baselines.

Typical duties specific to Commercial orientated projects include:

Assist with the completion of project Kick-off and Sales to Project Management Handover.

Support with finance management covering revenue recognition and reporting.

Contribute to successful handover to service.

Project Controller:

Support the effective execution of project controls related to the initiating, planning, monitoring & controlling, communicating and close-out phases of all projects in their assigned portfolio.

Contribute to the provision of necessary project controls support to cross-functional teams to achieve successful completion of projects to their committed delivery dates within budgeted costs operating as an embedded member of project teams.

Operate in accordance with the standardised project business rhythm that coordinates the activities of project management, finance and project controls teams.

Support the establishment and maintenance of the required minimum number of artefacts (e.g. Work breakdown Structure, Cost Breakdown Structure, Responsibility Assignment Matrix, Responsible Accountable Consulted Informed (RACI) Matrix, time scheduling, resource planning, risk and change management controls, etc) commensurate with the project categorisation.

Assist with the application of recognised project controls practises to achieve the establishment of cost, schedule and resource baselines and the maintenance of such baselines through the updating of forecasts and the management of scope. Apply the defined risk and change control process in accordance with the business rhythm.

Assist with the completion of monthly variance analysis to explain and interpret the impact against the baseline and the completion and tracking of corrective/preventative actions.

Support the completion of timely, accurate and standardised project reporting.

Portfolio Specific Duties:

Maintain the overall deployment Master Schedule, ensuring it accurately reflects the current position for planning of Factory Acceptance and subsequent Site installation and commissioning activities.

Work with key suppliers to determine priorities and essential lead time requirements from the business are flowed down accurately to the suppliers and remain achievable in accordance with the Master Schedule.

Maintain accurate records of the Engineering status of deployed equipment. Update Engineering Records whenever a change has been introduced to the deployed status.

Act as meeting secretary for the Engineering Change Board, ensuring decisions taken are recorded.Monitor and report on the completion of actions by meeting attendees.

Other administrative duties as allocated by the Head of Programme Management & PMO as considered commensurate with the role of administrative support.

Policies and Procedures:

Ensure individual compliance with company policies for Ethics, Health, Safety and Environment.

Follow a proactive approach to developing an understanding of company policies and procedures and in the first instance uses resources such as training material, procedure documents and process guidelines as a go-to source.

About you

Prior experience in a Project Support capacity, ideally within Supply Chain

Prior experience in the production/maintenance of project artefacts (e.g. Work breakdown Structure, Cost Breakdown Structure, Responsibility Assignment Matrix, Responsible Accountable Consulted Informed (RACI) Matrix, time scheduling, resource planning, risk and change management controls, etc).

Reasonable knowledge of Microsoft Office applications and evidence of their application in a practical environment

Good attention to detail, highly organised and ability to work with general instructions on routine work and with detailed guidance on new assignments.

Lives local to Peterborough, as you'll be visiting one of our partners up to 30% of the time

Have your own vehicle.

Diversity & Inclusion

We believe that different perspectives and backgrounds are what make a company flourish. All qualified applicants will receive equal consideration for employment regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, economic status, disability, age, or any other legally protected characteristics. We are proud to be an inclusive company with values grounded in equality and ethics, where we celebrate, support, and embrace diversity.

We have several employee-led Employee Resources Groups (women@work, Black Employees Network, Veterans, Pride Network) providing support, enhancing career development, and contributing to personal development in the work environment and beyond.

At no time during the hiring process will Smiths Detection, Smiths Group, nor any of our recruitment partners ever request payment to enable participation – including, but not limited to, interviews or testing. Avoid fraudulent requests by applying jobs directly through our career’s website ( www.smithsdetection.com/careers )or LinkedIn