Facilities Assistant

Are you an enthusiastic and dynamic individual with previous experience working in a corporate environment? We are partnering with a leading international infrastructure group who are leading the transformation of our industry to meet the challenges of the future, and we are searching for a Facility Assistant to support their Westhill office. If you are passionate about delivering an exceptional customer experience and thrive in a busy front-of-house role, this could be your next great career move!

Role Details

Location: Westhill, Aberdeenshire

Rate: £15.50 per hour PAYE

Contract: Starting ASAP until 24/12/2026

Working Hours: 8:30am - 4:30pm, Monday to Friday

Key Responsibilities

Acting as the first point of contact at the reception desk to provide first-class front of house services for external visitors, employees, and contractors.

Answering the UK-wide switchboard, monitoring a shared mailbox, and managing day-to-day queries.

Updating site inductions, carrying out inductions for new starters and visitors, and managing car parking records.

Acting as the first point of contact for office and IT-related issues and managing them to resolution.

Ensuring meeting rooms are maintained to an exceptional standard, managing the booking system, checking IT/VC equipment, and arranging hospitality.

Managing the mailroom, including incoming/outgoing post, couriers, and distribution.

Controlling stock for stationery, replenishing kitchen and office consumables, and managing the access control system/issuing passes.

Carrying out weekly/monthly office checks , acting as the main Fire Marshal Coordinator, and proactively reporting maintenance issues.

Liaising with cleaning contractors for day-to-day issues

What We Are Looking For

Experience in the provision of Front of House services at a corporate level

IT literate with a good working knowledge of the Microsoft suite of programmes

Exceptional customer services and excellent organisational skills<...