Executive Assistant

Aquent Greater London, England, United Kingdom

Executive Assistant

Aquent Greater London, England, United Kingdom

The Administrative Assistant will apply established skills, company policies, and procedures to complete a broad range of administrative tasks. The role involves assignments of moderate complexity, requiring sound judgement in resolving issues and making routine recommendations.

Overview

The Administrative Assistant will apply established skills, company policies, and procedures to complete a broad range of administrative tasks. The role involves assignments of moderate complexity, requiring sound judgement in resolving issues and making routine recommendations.

Responsibilities

• Arrange and manage travel bookings and itineraries
• Schedule and coordinate meetings
• Maintain and manage calendars for team members
• Screen and prioritise incoming mail and requests
• Coordinate arrangements for seminars, workshops, and meetings
• Set up new vendors in the company’s payment system
• Process and track purchase order requisitions, and recommend purchases of office supplies
• Handle and process sponsorship requests
• Take notes and maintain accurate records of routine management and team meetings
• Plan and organise off-site team meetings and events

Qualifications

• Strong organisational and administrative skills
• Ability to prioritise tasks and manage competing deadlines
• Good judgement and problem-solving ability
• Proficiency in office software and systems
• Strong written and verbal communication skills
• Ability to work independently with minimal supervision

Additional information

*This role is open for a limited time. Next steps will be shared with shortlisted candidates ASAP. Due to the high volume of applicants, we may be unable to reply to each applicant individually. Thank you for taking the time to apply.

Equal Opportunity

Aquent is dedicated to improving inclusivity & is proudly an equal opportunities employer. We encourage applications from under-represented groups & are committed to providing support to applicants with disabilities. We aim to provide reasonable accommodation for any part of the employment process, to those with a medical condition, disability or neurodivergence.

Employment details

• Employment type: Contract
• Job function: Administrative
• Industries: Technology, Information and Media