Facilities & Fleet Coordinator

Facilities Coordinator

Up to £29k | Full-Time | Permanent | Tamworth, Staffordshire

We are delighted to be recruiting for an exciting opportunity for a Facilities Coordinator to join an established and busy facilities team based in Tamworth.

This is a varied and hands-on role supporting the day-to-day facilities operation across the business. The successful candidate will coordinate a range of activities including fleet administration, waste management, utilities, site repairs, contractors and facilities-related compliance, while providing an efficient and responsive service to colleagues and suppliers.

This is an excellent opportunity for an organised and detail-focused individual who enjoys working across a varied workload and is confident communicating with internal teams, external suppliers and contractors.

The Role

As Facilities Coordinator, you will support the Facilities & HSE Manager with the effective coordination and administration of the company's facilities activities.

You will be responsible for maintaining accurate records, coordinating contractors and suppliers, supporting fleet operations, monitoring utility and waste information, and ensuring facilities-related tasks are completed efficiently and accurately.

The role will involve working closely with colleagues across the business, as well as external suppliers, contractors, insurers and service providers.

Key Responsibilities

Fleet Administration

* Manage fleet-related post and emails.

* Maintain accurate fleet records using the company's internal fleet software.

* Distribute vehicle fines to relevant drivers and follow up to ensure payment has been made.

* Arrange delivery of company vehicles to garages.

* Prepare vehicles for new drivers.

* Act as a key point of contact for company vehicle drivers.

* Liaise with insurers and drivers in the event of vehicle accidents.

* Check and verify fleet-related invoices and costs.

* Monitor mileage usage and arrange changes to vehicle leases where necessary.

* Arrange foreign travel permissions for drivers.

* Liaise with insurers regarding vehicle cover.

* Arrange and support vehicle inspections.

* Coordinate the management of pool cars for staff.

Waste Management

* Control and maintain Waste Transfer Notes.

* Collate waste volumes and information from contractors.

* Ensure certificates, accredita...