Admin & Resource Manager

Admin & Resource Manager

Main purpose of the role:

To provide administrative support to the Head of Day Services and to ensure that resources within the department are effectively managed and deployed.

Key responsibilities

• To support the Head of Day Services in maintaining and developing the Electronic Care Planning and Assessment System – Bromcom to ensure the quality of the recording and monitoring of the individuals within the service.
• To support the Head of Day Services in maintaining the electronic rota system – Rota Master.
• To take the lead on ensuring that individuals who access day services have their progress monitored appropriately to show progression as it occurs through the assessment of skills (both hard and soft skills).
• To manage the timetables and groups within day services to ensure that there is sufficient resource to support the services.
• To liaise with People Services and Service Managers around supporting recruitment and retention of employees, this may include supporting interviews and undertaking support staff management including, but not limited to undertaking disciplinary investigations, return to work and grievance processes.
• To ensure that staff are deployed as required to meet the needs of the services.
• To liaise with transport providers (internal and external), to ensure the smooth running of transport.
• To manage the ancillary staff within the organisation as designated.
• To undertake strategic reviews of areas such as procurement of items used within the department as directed by the Head of Day Services.
• To work with the Head of Business Development and the Service Managers to support the transition of new individuals into the service.
• To liaise with the admin team to ensure that reviews are undertaken of the service provided on a regular basis, this will include liaison with services such as admin for the arranging of the review, along with liaison with the Service Managers for putting together paperwork and could also include attendance at some reviews to act as the chair or to provide support for the chair.
• To liaise with the local authorities, health teams, Service Managers and Finance Teams to ensure that correct invoicing of the service is in place.
• To support the Head of Day Services with budgetary management and control.

About the role

Hours: 37 hours & 30 minutes per week

Days:Monday – Friday 9.00am – 5.00pm (includes half an hour unpaid lunch break)

Location: Bromborough Pool, Wirral

Salary: £31,285.80 per annum (£16 ph)

Annual leave: 5 weeks annual leave plus bank holidays

About the company

Autism Together is a charity and service provider, offering specialist support to autistic people for almost 60 years.

Required Criteria

• Highly Competent in the use of Microsoft applications
• Experience working in a very busy, fast paced environment.
• Knowledge of Social Care.
• Understanding of Safeguarding processes.
• Able to develop and implement processes and systems.
• Ability to multi- task and work to deadlines.
• Ability to communicate well with a range of stakeholders.
• Excellent planning and organisational skills.
• Ability to always maintain discretion and confidentiality.

Desired Criteria

• Understanding of Autism.
• Experience of working in a school or day service environment.
• Experience working in a charity.