Document Controller

Document Controller

Location: Stafford

Working arrangement: Predominantly office-based with some hybrid flexibility

Employment type: Permanent

Salary: Competitive, dependent on experience

The role

A specialist engineering contractor delivering mechanical, electrical, instrumentation, control and automation projects within the water and wastewater sector is looking to appoint a Document Controller to join its team in Stafford.

The office is accessible for candidates travelling from areas including Stone, Penkridge, Cannock, Rugeley, Eccleshall, Newport, Stoke-on-Trent and Wolverhampton.

This is a predominantly office-based position suited to someone who enjoys working closely with project managers, design engineers and delivery teams. Some flexibility for hybrid working can be offered, although the client would ideally like to appoint someone who is comfortable being based in the office for the majority of the working week.

The successful candidate will manage project documentation and information across a range of multidisciplinary engineering projects, ensuring drawings, technical documents, submissions and project records are accurately controlled throughout the project lifecycle.

Key responsibilities

* Manage project documentation through an Electronic Document Management System (EDMS) and Common Data Environment (CDE).

* Upload, download, issue and distribute drawings, specifications, technical submissions and other project information.

* Maintain document registers, drawing registers, trackers and distribution records.

* Ensure documents are correctly named, numbered, classified and stored in line with agreed project procedures.

* Manage document revisions and maintain accurate version control.

* Check documentation for completeness and compliance before formal issue.

* Coordinate document reviews, approvals, workflows and status updates.

* Issue information to clients, consultants, subcontractors and internal project teams.

* Monitor outstanding documentation and follow up with the relevant stakeholders.

* Maintain auditable records of submissions, approvals and project correspondence.

* Support project managers, design engineers, site teams and commercial teams with document retrieval and reporting.

* Assist with handover documentation, operating and maintenance manuals and final project records.

* Help implement and maintain consisten...