Document Controller

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TGS International Group provided pay range

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We are recruiting on behalf of a well-established building services company with over 40 years of experience delivering high-quality Mechanical and Electrical solutions across sectors such as industrial facilities, logistics, food production, pharmaceuticals, data centres, mining, healthcare, commercial environments, hospitality, premium residential, public sector, and energy projects.

From early design to installation and ongoing maintenance, their expert teams provide reliable, efficient, and high-quality services. Recognised for management excellence, the company operates as a full-service building services provider and has successfully delivered major projects across the UK, Ireland, and mainland Europe.

Role Overview

The Document Controller will manage all on-site administrative and document control activities for projects, supporting the project team and ensuring smooth flow of information.

Key Responsibilities

• Manage and maintain the project’s SharePoint environment, including folder structure and organisation.
• Control and maintain all incoming and outgoing project documentation via approved systems and client platforms.
• Support initial project setup and contribute to requirements within the Project Management System.
• Schedule meetings, compile reports, and track follow-up actions.
• Develop and maintain a structured filing and archiving process.
• Ensure compliance with company policies, procedures, and ISO standards.
• Maintain site records, including weekly progress reporting.
• Assist the Health & Safety team with audits and SharePoint-based safety documentation.
• Coordinate with the main contractor and subcontractors’ document control and site administration teams.
• Help establish, manage, and improve document management processes.

Qualifications & Experience

• Previous experience in a site-based administrative or document control role.
• Strong proficiency in Microsoft Office 365.
• Excellent organisational skills and the ability to work efficiently in a busy site environment.
• Strong written and verbal communication skills.
• Ability to develop positive working relationships with project teams and external stakeholders.
• Full driving licence.

Additional Information

The company promotes an inclusive, flexible, and supportive working culture that encourages growth and innovation.

Benefits include

• Employee Assistance Programme
• Health and wellbeing initiatives

Seniority level

Not Applicable

Employment type

Full-time

Job function

Administrative and Project Management

Industries

Building Construction and Construction