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Edinburgh
KEY RESPONSIBILITIESSetting up in-person and virtual meetings, appointments, liaising with members of staff and clients and answering queriesProcessing of Credit Card payments General Office duties - Printing, filing, scanning etcGreeting clients on arrival and ensuring a high level of customer serviceFirst point of contact for all incoming callsGe
Job Source: SearchHays Specialist Recruitment Limited
Edinburgh
Your new company This is a client within the private sector with offices based in the City Centre of Edinburgh. Your new role You will be expected to provide business support to the Partners and Solicitors on a day-to-day basis.You will be the first point of contact for visiting clients, calls and emails received. Responsible for the day-to-day man
Job Source: Hays Specialist Recruitment LimitedPertemps Scotland
Edinburgh
Position : Business Support Administrator Location : Edinburgh City Centre Pay : £12.81 per hour Hours : 36 hours per week, Monday to Friday 08:30-16:30 Start Date: ASAPAre you a proactive individual with excellent communication skills? We are looking for a dedicated Business Support Administrator to join our team and contribute to the efficient o
Job Source: Pertemps ScotlandPertemps Scotland
Edinburgh
Position : Business Support Administrator Location : Various offices in and around Edinburgh City Centre Pay : £12.81 per hour Hours : 36 hours per week, Monday to Friday Start Date: ASAP Contract Length: Temporary ongoingAre you a proactive individual with excellent communication skills? We are looking for a dedicated Business Support Administra
Job Source: Pertemps ScotlandSmart Data Foundry
Edinburgh
Job Description About Smart Data Foundry Smart Data Foundry has a purpose to unlock the power of financial data as a force to improve people’s lives. What we do We enable the research ecosystem to flourish through the provision of research ready real financial data. We create data-driven insights based on real financial data, that identify are
Job Source: Smart Data FoundryPertemps Edinburgh
York Place
Position: Business Support Administrator Location: Various offices in and around Edinburgh City Centre Pay: £12.81 per hour Hours: 36 hours per week, Monday to Friday Start Date: ASAP Contract Length: Temporary ongoing Are you a proactive individual with excellent communication skills? We are looking for a dedicated Business Support Administr
Job Source: Pertemps EdinburghPertemps Scotland
Edinburgh
Business Support Administrator - Mortonhall Crematorium Are you meticulous, organised, and ready to make a meaningful difference? We're seeking a dedicated Business Support Administrator to join our team at Mortonhall Crematorium in Edinburgh!Position: Business Support AdministratorLocation: Mortonhall Crematorium, 30b Howdenhall Road, Edinburgh, E
Job Source: Pertemps ScotlandConcept Human Solutions
Edinburgh
UNDERSTANDING, SERVICE, TRUST 3 Words that Guarantee Results in Recruitment Project Administrator (Scotland) Edinburgh must live close to Edinburgh working from home /remote Salary up to £32,000 A leading global audio visual integrator, providing AV and event services across multiple client partnerships globally. Our immediate requirement is for an
Job Source: Concept Human SolutionsEdinburgh, Scotland, United Kingdom
About Smart Data Foundry Smart Data Foundry has a purpose to unlock the power of financial data as a force to improve people’s lives.
What we do
We enable the research ecosystem to flourish through the provision of research ready real financial data.
We create data-driven insights based on real financial data, that identify areas to inform policy change and enhance regulation.
Inspire financial innovation with aizle™, Smart Data Foundry’s synthetic data engine, creating high utility synthetic data with no privacy issues when real-world data doesn’t exist or cannot be safely shared.
Role Purpose
The Business Support Administrator is responsible for coordinating office services and providing administrative support for Smart Data Foundry – with a focus on general office support, Finance, IT and Marketing functions.
Responsibilities
Provide and coordinate all aspects of ongoing and ad hoc administrative and logistical office support; liaising with building services, organising and maintaining the office area, managing desk and room bookings, ordering office supplies/equipment and communicating, monitoring shared inboxes and calendars and providing guidance on company-wide processes and procedures (including finance, procurement and IT).
Provide administrative support with regard to scheduling meetings and booking events for both internal and external audiences.
Responsible for: processing invoices; raising purchase orders; receipting goods/services; maintaining accurate supporting records; and documenting and regularly reviewing related processes.
Maintain a high standard of record keeping for all procurement and finance activity, working with and supporting the team to gather customer, supplier and procurement information.
Support external audit by providing accounts payable documents as requested.
Lead and document an efficient timesheet management and job costing process; including build/design, load and reporting aspects
Monitor and collate Marketing KPIs for (impact) reporting on marketing effectiveness.
Gather content across teams that will support internal communications (monthly meetings & newsletters)
Support the creation of marketing materials including digital and physical assets and assist in the development and execution of marketing campaigns across various channels (social media, email, website, etc.)
Provide support in administration of Hubspot, our CRM solution
Manage Smart Data Foundry shared mailboxes including the Enquiries and Support email and calendar.
Support team members in use of common IT, Finance and HR systems (referring to the correct alternative contact or department for assistance where appropriate)
Work with appropriate colleagues/teams where necessary to ensure internal communications channels (eg. SharePoint, Teams, Team Wiki) are maintained with practical information on our office, procurement, finance and IT processes and procedures.
Act as the general and first point of contact into Smart Data Foundry dealing with enquiries, visitors and requests.
Maintain employee’s system access for all staff
Skills and Experience
Good level of skill on Microsoft Office 365 and other IT solutions.
Experience in an office Administration and/or coordination role including finance administration duties (including set-up and maintenance of purchase orders, processing invoices and checking supplier statements)
Good literacy skills and the ability to write communications (for internal and external use – Social Media, Emails, Website).
Experience in the Hubspot or Microsoft Dynamics 365 is highly desirable (though not essential).
Initiative, judgement and drive to resolve many day-to-day challenges independently (i.e. proactively problem solve).
Excellent organisational skills with the ability to maintain accuracy and attention to detail.
Proactive, willing to learn and motivated.
Ability to deal with ambiguity and react quickly in an evolving and fast paced environment.
Ability to work autonomously, under pressure and with conflicting and changing priorities.
Excellent verbal and written communication skills.
Personable approach with ability to develop positive working relationships at all levels within an organisation.
Self-motivated and proactive.
Location
This role is based in our office in the Bayes Centre in Edinburgh therefore candidates must be within commutable distance or willing to relocate.
Right to Work in the UK
Applicants must have the existing and ongoing right to work in the U.K. without restrictions as sponsorship for visas is not provided.
If invited for interview you will be required to evidence your right to work in the UK.
Benefits
A collaborative, innovative and impactful place to work. We give you support, nurture your talent and reward success. You will benefit from a competitive reward package, 40 days annual leave (including 6 bank hols), a defined contribution pension scheme (14% employer and 4.5% minimum employee contribution rates), family friendly initiatives and flexible working.
Business Support Administrator jobs in Edinburgh, Scotland, United Kingdom
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