Document Controller

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Consultant I OXBO I Cleantech I Solar I Wind I BESS I EPC I UK, US & Europe

Role Description:

OXBO are partnering with a significant international developer of renewable energy generation projects.

Supporting their UK grid scale business, the role will involve a focus on battery energy solutions, grid scale, as well as some potential for solar and other activities, such as EV infrastructure.

The person will work as part of a small dynamic team to help with the origination and delivery of projects in the energy sector, creating a robust document management system.

Responsibilities & Duties:

1. Compilation and processing of project and portfolio information to support the project managers in the delivery of their projects (reports/trackers/answering queries, etc.)
2. Oversight and management of team actions and portfolio progress trackers, including file management and data rooms – ensuring datasets are complete and filing standards are upheld.
3. Supporting project managers in collection, review and storage of project documents – design documents, as-builts etc., and tracking any documentation supplied as part of any contracts and/or agreements.
4. Liaison with consultants and suppliers to assist with the conduct of work (chasing and reviewing contracts, invoices, etc.)
5. Analyse data and compile reports for management and board review.
6. Support the office manager with the administrative tasks of the development team (eg. travel, other bookings, etc.)
7. Build and continually review processes associated with the role.
8. Attend external meetings, company or industry events as required.
9. Generally, support the development and delivery teams to ensure that the team’s, and the company’s, goals and objectives are met.

Key Skills & Qualifications:

1. Experience and knowledge of working for an ISO9001 certified business.
2. Understanding of industry best practices with regards to document control.
3. Experience in administrative roles, preferably with some experience of governance in respective areas.
4. Highly organised and able to manage multiple actions simultaneously.
5. Proficiency in business/task/file management software.
6. Positive attitude to getting involved in work and proactive in taking on tasks to support the team.
7. Familiar with contracting and invoicing processes.
8. Knowledge of renewables/UK energy system an advantage.

Seniority level

Mid-Senior level

Employment type

Full-time

Job function

Administrative and General Business

Industries

Administrative and Support Services and Services for Renewable Energy