Project Coordinator

Overview

As a Project Coordinator, you’ll be a key part of delivering immersive live events—from initial planning through to post-event wrap-up. You’ll support our Technical & Theming teams by coordinating logistics, creative workflows, supplier relationships, and on-site execution to deliver seamless, high-quality event experiences.

About us

CONDUCTR is a dynamic collective of designers, technologists, media experts, producers & engineers. The vision is simple - fuse the creativity of a design studio, with the innovation of a tech lab, to create a one-stop shop for extraordinary guest-centric, 360 attraction experiences.

Key Responsibilities

Planning & Logistics

• Manage event timelines, schedules, and documentation from pre-production through to teardown.
• Coordinate equipment prep, inventory checks, and deliveries in collaboration with AV, theming, and warehouse teams.
• Book-flights, crew, accommodation, and catering; liaise with venues as needed.
• Organize and track vendor contracts, PO fulfilment, and expense reconciliation.

Technical & Creative Coordination

• Assist with technical specifications, staging plans, schematics, and onsite schedules.
• Support creative delivery, from sourcing props and print materials to detail research and copy touchpoints.
• Participate in site visits, walk-throughs, and vendor liaison to ensure seamless event execution.

On-Site Execution

• Act as a point of contact for clients, vendors, and crew during events to resolve last-minute issues promptly.
• Ensure risk management and compliance practices (health & safety, insurance, permits) are followed.
• Shadow Project Managers in client-facing meetings and event briefings to build stakeholder relationships.

Post-Event Follow-Up

• Support post-event close-out: documentation, budget reconciliation, archiving, and case study generation.
• Propose process improvements for future planning and execution cycles.

You should have

• Strong organisational and time-management skills, with the ability to juggle multiple workstreams and deadlines
• Excellent written and verbal communication skills, confident liaising with clients, suppliers, and internal teams
• High attention to detail, particularly around schedules, logistics, and documentation
• Problem-solving mindset and ability to stay calm under pressure
• Competent with Microsoft Office / Google Workspace (Excel, Sheets, Docs, scheduling tools)

It would be great if you have

• Experience working on live events, immersive experiences, exhibitions, theatre, or themed environments
• Familiarity with technical event elements (AV, staging, lighting, scenic/theming, print)
• Commercial awareness, including basic budgeting, cost tracking, and PO processes

What We Offer

• A competitive salary and benefits package.
• A vibrant, inclusive, and dynamic work environment.
• Opportunities for personal and professional growth.
• A chance to be part of a forward-thinking team making a real difference.

What it\'s like working at CONDUCTR

CONDUCTR is proud to be recognised as a Great Place to Work®, officially certified for our outstanding workplace culture and employee satisfaction. This recognition places us among the best workplaces in the UK. We’re also honoured to be placed on UK’s Best Workplaces™ lists for: Wellbeing 2025, Development 2025, and Women 2025, ranking highly among the top 100 companies for employee support, growth and career development - and we’re just getting started!

On top of that, we’re one of the UK’s fastest growing companies - recently ranked 5th nationwide - creating exciting opportunities for our team to grow as fast as the business.

Our core values

• We go above and #beyond
• We work as a #team & make it fun
• We creatively #kick-ass
• We #do it efficiently, on time & on budget
• We deliver work that makes us #proud

Does this sound like the job for you?

Apply via this post with your CV and share your linked in profile. If you sound like you are a good fit, we will reach out for an initial, informal chat within 2 weeks of your application.