Project Coordinator

The Project Coordinator position in Nottingham is a permanent, full-time role offering a negotiable salary around £30,000. You will deliver administrative and financial assistance across varied project operations, working closely with senior colleagues to ensure precise task completion. Responsibilities include logging opportunities, converting them into live projects, raising purchase orders, and managing projections. The role also covers invoicing duties, reconciling subcontractor statements, and maintaining accurate records. Candidates should bring a proactive attitude, strong organisational abilities, and sound financial literacy. This position suits someone who thrives on structured coordination and wants to contribute meaningfully to project success within a supportive framework.

Project Coordinator Location: Nottingham Employment: Full time | Permanent Salary: £30,000

Role Overview

The Project Coordinator will provide efficient administrative and financial support across a range of project and operational activities. The role requires a positive, proactive attitude and a strong commitment to supporting project delivery, financial processes and day£to£day coordination. You will work closely with senior staff and project teams, ensuring tasks are completed accurately, professionally and in line with organisational values.

Key Responsibilities

• Log new opportunities, convert opportunities into live projects, raise purchase orders, manage project projections and support invoicing.
• Process client invoices, reconcile subcontractor invoices and maintain purchase order records.
• Track RFIs, Early Warnings and project deliverable, proactively following up on outstanding actions.
• Coordinate statutory and client submissions, liaising with internal teams and external stakeholders.
• Maintain drawing registers and project document management systems.
• Arrange site visits for staff and subcontractors, preparing supporting documentation and managing follow£up actions.
• Provide diary management, meeting coordination and general project operations support to senior staff.
• Manage travel bookings, timesheets, office supplies and document formatting using Microsoft Office.

Essential Skills andamp; Experience

• Previous experience in administration, project coordination or office support.
• Strong organisational skills with the ability to manage multiple priorities.
• Excellent attention to detail, particularly when handling financial information.
• Proficient in Microsoft Office (Excel, Word, Outlook).
• Confident communicator able to build positive relationships with colleagues and stakeholders.
• Experience with document control or project/financial management systems is advantageous.
• Ability to work independently while supporting a wider team.
• GCSE Grade C/4 or above in English and Maths (or equivalent).

Benefits

• Flexible and remote working options.
• 25 days holiday plus bank holidays, long£service recognition and festive shutdown.
• Professional development, coaching and mentoring opportunities.
• Competitive salary with regular benchmarking; real living wage employer.
• Company pension scheme.
• Health cash plan.
• Support for professional memberships.
• Family£friendly policies.
• Team building events and fully funded seasonal socials.
• Cycle to Work scheme.
• On£site parking (where applicable).
• Season ticket loan (if applicable).
• Death in service benefit.
• Early finish incentives when targets are met.
• Up to 2 days'' volunteering leave.
• Health and mental wellness programmes.
• Employee referral scheme.Employee working groups.