Office Administrator

Office Administrator & PA

The Opportunity

My client is a globally recognised technology business based in Cambridge. They are looking for an Office Administrator & PA to play a key role in keeping their Cambridge office running smoothly while providing high-quality support to the CEO and wider leadership team.

Key Responsibilities

Office Administration

+ Take ownership of the smooth day-to-day running of the Cambridge office

+ Manage office supplies, deliveries, couriers and general facilities requirements

+ Liaise with building management, contractors and suppliers

+ Prepare meeting rooms and provide a professional, welcoming reception for visitors, customers and senior stakeholders

+ Support company events, employee activities and internal initiatives

PA & Leadership Support

+ Provide proactive PA and administrative support to the CEO and leadership team

+ Manage complex diaries and coordinate meetings across different locations and time zones

+ Arrange domestic and international travel, including flights, accommodation, itineraries, transport and visas

Digital & Process Improvement

+ Make confident use of Microsoft 365, particularly Outlook, Word, PowerPoint, Excel, Teams and SharePoint

+ Use generative AI responsibly for research, drafting, meeting summaries and information management

+ Produce polished documents, presentations, spreadsheets, communications and trackers

Office Administrator & PA

My client is looking for someone who is:

+ Highly organised, accurate and dependable, with excellent attention to detail

+ Proactive and solutions-focused, with a genuine willingness to take ownership

+ Positive, energetic and approachable, with a strong work ethic

+ Comfortable managing multiple priorities and adapting when plans change

+ Confident communicating with people at all levels, including senior stakeholders

Experience Required

The successful candidate will ideally have experience in an office administration, office coordination, PA, Team Assistant, Executive Assistant or similar role, with experience supporting senior managers and coordinating meetings, travel, events and office activities.

Strong Microsoft 365 skills are essential, particularly PowerPoint and Excel, alongside practical experience using generative AI and a willingness to embrace new technology and automation