Executive Assistant

Executive Assistant

Location: Belfast

Contract: 6 months initially, covering maternity leave, with a strong possibility of extension

Hours: 9am – 5pm

Day Rate: £175–£185 per day, inclusive of holiday pay

We are currently looking for an experienced Executive Assistant to support two senior individuals within a busy Back/Middle Office team.

This is a fast-paced role within a growing organisation, so we are looking for someone who is organised, proactive and comfortable dealing with senior stakeholders.

Key Responsibilities

Manage diaries and arrange meetings for two senior individuals.

Organise travel and other day-to-day arrangements.

Arrange wider team meetings, including preparing agendas and taking minutes.

Manage a number of tasks and projects at the same time, making sure deadlines are met.

Organise team events, town halls, leadership meetings and senior visits.

Arrange venues, transport and other event requirements.

Work closely with other EAs across different locations.

Help with general office management as the team continues to grow.

Support projects by tracking actions, gathering information and preparing reports.

Prepare presentations, communications and briefing documents for senior management.

Deal with confidential information appropriately and with discretion.

Experience Required

Previous experience as an Executive Assistant, Senior Administrator or similar.

Experience supporting senior-level individuals in a busy environment.

Strong diary management experience.

Good organisational skills and the ability to manage competing priorities.

Proactive and able to work independently.

Good communication and relationship-building skills.

Comfortable working under pressure and adapting to changing priorities.

Good attention to detail.

Confident using Microsoft 365, particularly Outlook, Teams, SharePoint and PowerPoint .

Able to deal with confidential information professionally.

Desirable

Experience working in financial services or...