Document Controller

The Role

Providing support to the Projects Team by assisting the site delivery teams in collating, producing, updating, maintaining, submitting, and distributing documentation, drawings project, business specific information.

Duties and Responsibilities

• Ensure critical path for each project is identified and deadlines met, tech subs, drawings, method statements, risk assessments, test documentation, and Operation and Maintenance (O&M) manuals.
• Proactive diary management for keeping an overall view of the projects department diary and planning with PM’s.
• Create schedules of dates with project start, completion and key programme dates.
• Aid in the production of O&M Manuals.
• Aid in the production of documentation for test plans and ATP paperwork and files.
• Aid in the production of commissioning handover sheets.
• Ensure documentation is produced and submitted in line with the critical path for each project and liaise with key team members to ensure deadlines are met.
• Collate record drawing information, ensuring issued to CAD department and returned to the Project Manager and uploaded to online portal.
• Documentation Control flow with site team using Electronic Portals (4Projects, aSite, Conject, BIW, etc).
• Maintain project deliverable schedules and ensuring the Project Team are working to the latest information, ensuring the following information (but not limited to) is maintained:
  • Technical Submissions
  • Drawings
  • Test Packs/ATP’s
  • Record Drawings
  • O&M Manuals
  • Project or Business-related documentation
• Ensure company procedures adhered to and forms completed in time.
• Ensure NSI Documentation/Commissioning Documentation and Compliance.
• Site visits and client meetings attendance as required.

Person Specification

Essential

• Excellent written and verbal communication skills.
• Good knowledge of MS products, word, excel, PowerPoint and confident using IT software.
• Excellent attention to detail.
• Sound problem solving skills and analytical thinking with demonstrable experience of delivering action plans to resolve issue and remedy disputes.
• Ability to work independently as well as part of a team.
• Excellent customer service skills.

Desirable

• Previous experience of working within Fire, Security or Data infrastructure industry.
• Knowledge of on-line Doc-Control Portals (Conject, 4Projects, etc).
• Knowledge of SharePoint.

Working Hours

Working hours are 8 to 4pm

3 days on a live site

2 days from home

or 1 day from home and 1 day in slough or london bridge.