Regional Real Estate & Facilities Manager

London Area, United Kingdom

***Please note this role is open to applicants in London & Manchester***

SThree are delighted to announce we’re recruiting for a talented Real Estate & Facilities Manager. The role is responsible for all regional real estate and facilities management activities, ensuring full compliance and provision of a safe, secure and healthy environment for our staff and customers in the region. The successful candidate will ensure all offices are of optimal standards, fully compliant and provide the right office environment that encourages performance, development, networking opportunities and talent attraction.

About us

SThree is the global STEM-specialist talent partner that connects sought-after specialists in life sciences, technology, engineering and mathematics with innovative organisations across the world. We are the number one destination for talent in the best STEM markets: Recruiting highly skilled professionals and discovering life-changing jobs for the unsung heroes who will positively shape our future. Elevating expertise and energising progress for everyone.

What are the day-to-day tasks?

Strategy

Actively contribute to the design and delivery of a global Real Estate & Facilities Management strategy, in line with the overall SThree strategy and People Strategy

Work with the Regional MD to define the regional Real Estate & Facilities Management strategy and identify key priority areas to execute

Real Estate & Facilities Management, Thought Leadership

Be a trusted partner to the Regional MD, sharing key market & sector trends to help inform decisions as well as enhancing our employee and customer experience.

Educate regional Leaders on relevant governance, key processes and best practice required to follow to ensure compliance, H&S, risk and environmental obligations.

Regional Real Estate

Full management of assigned portfolio, supporting the Global Director in dealing with tenancy negotiations, disputes and obligations.

Ensure a deep understanding of strategic business needs and influence business outcomes beyond express needs, by providing innovative workplaces where our employees can collaborate and grow, delivering flexible office solutions which enable our business to best serve our customers.

Make sure landlords (and SThree) are compliant with legislation and contractual obligations with all relevant up-to-date safety certificates.

Manage an operating budget effectively and efficiently, in support of and aligned with the business strategy, through continually improving operating metrics relating to space use, costs and employee experience.

Maintain up to date Real Estate costs, including utilities and property tax and report accordingly. Seek opportunities to identify cost efficiencies, office improvements as well as ways to enhance the employee and customer experience.

Work in partnership with Risk and H&S on business continuity matters. Work with ESG, Finance, Risk and H&S to ensure all office obligations are met in full compliance. Educate regional Leaders on key Real Estate governance processes and policies.

Identify and report key risks and ensure they are escalated and dealt with appropriately.

Regional Facilities Management

Drive standardised and consistent hard and soft facilities management services, including, but not limiting to, relationships with relevant outsourced vendors, the provision of office furniture and office compliance obligations.

Ensure supply partner governance standards are met and performance of supply partners is meeting agreed service level standards and costs. This also includes cleaning companies and reception providers.

Arrange repairs and maintenance as and when required in a promptly manner.

Obtain quotes from contractors and make sure works are carried out minimising disruption and in timely manner. Together with procurement, ensure contractors are fully compliant and insured for the job to be completed.

End-to-end project manage all fit-outs and refurbishments as well as hard and soft FM services in the region, ensuring all projects are completed in a timely manner, within the agreed budget and keeping key stakeholders regularly informed.

Work with Tech Ops and H&S for any office fit-outs/ refurbishments/ new leases to ascertain office is tech and H&S ready, minimising any possible work disruption.

Regularly report on occupancy levels and provide recommendations.

Skills, Knowledge and Experience

Corporate Real Estate (CRE) and facilities management experience and understanding of customer service principles

Demonstrated resourcefulness in seeking out market opportunities and leveraging supplier base to maximum advantage

Experience related to office risk, health & safety, quality, ESG, compliance and financial obligations related to Real Estate & FM

Understanding business strategy and projected business requirements for the workplace, infrastructure, property and facilities, including impact on the portfolio plan

Where applicable, experience in managing Real Estate & FM portfolio in multiple countries

Fluency in English language as well as the region’s main language

Ability to travel to the region’s offices

Benefits for our U.K. teams include:

The choice to work flexibly from home and the office, in line with our hybrid working principles, 3 days a week in office with expectation of travel to the UK offices

Bonus linked to company and personal performance

Generous 28 days holiday allowance, plus public holidays

Annual leave purchase scheme

Five days paid Caregiver/Dependant leave per annum

Five paid days off per year for volunteering `

Private healthcare, discounted dental insurance and health care cashback scheme

Opportunity to participate in the company share scheme

Access to a range of retail discounts and saving

What we stand for...

We’re committed to ensuring for our colleagues, candidates and communities, that all processes are equitable, and everyone is treated with fairness and dignity where everyone belongs, is valued and is connected. If you need any assistance or reasonable adjustments in submitting your application, please let us know, and we’ll be happy to help.