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Owen Reed
london
Job Description JOB DESCRIPTION We are looking to recruit a professional Legal Secretary to join a top law firm in London. POSITION OVERVIEW Performs a variety of secretarial and administrative duties for attorneys to whom assigned according to established policies and procedures. Maintains positive contact with clients, attorneys and staff an
Job Source: Owen ReedFame Recruitment Consultants Ltd
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Job Source: Fame Recruitment Consultants LtdBROWNS RECRUITMENT GROUP LTD
Gerrards Cross
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Job Source: AdeccoLegado Recruitment
Longfield
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Job Source: ACS Recruitment Solutions LtdReed
Teddington
JOB TITLE – LEGAL SECRETARY LOCATION – TEDDINGTON TW11 HOURS – MONDAY TO FRIDAY 9.30AM TO 5.30PM ON SITE SALARY – £27-30K DEPENDING ON EXPERIENCE START DATE – MAY This is a friendly team and would suit someone who lives locally. A Local a firm of solicitors are looking to appoint an experienced, well rounded Legal secretary to join their busy team.
Job Source: ReedLondon, England, United Kingdom
JOB DESCRIPTION
We are looking to recruit a professional Legal Secretary to join a top law firm in London.
POSITION OVERVIEW
Performs a variety of secretarial and administrative duties for attorneys to whom assigned according to established policies and procedures. Maintains positive contact with clients, attorneys and staff and observes confidentiality of client matters.
JOB RESPONSIBILITIES
(This list is not exhaustive and may be supplemented and changed as necessary.)
The Legal Secretary must have the ability to communicate effectively, establish good working relationships and anticipate the needs of the attorneys, demonstrating excellent attention to detail and a high level of confidentiality and professionalism. Must be a resourceful team-player who can work in a progressive, fast-paced environment with competing demands, while remaining flexible, proactive and efficient.
• Utilises the Firm’s computer systems and software applications.
• Follows the Firm’s document processing methods and procedures, creates, spell checks, edits and
proofreads work product to ensure accuracy and completeness.
• Transcribes from handwritten materials and (if applicable) dictation.
• Establishes and maintains calendar and deadline reminder systems.
• Organises and prioritises telephone calls, mail, documents and projects.
• Deal with incoming/outgoing mail as appropriate.
• Schedules and organises activities such as meetings, conferences, departmental activities.
• Books travel/accommodation arrangements, prepares itineraries and follows up on travel expenses to
process for payment.
• Maintains e-filing and management of inboxes, and records management systems.
• Opens new files, maintains all client and general files. Conducts periodic review for possible storage
of older files; prepares files to be closed.
• Updates client contacts regularly using Client Relationship Management system (CRM).
• Ensures that attorneys weekly timesheets entries are dealt with in a timely manner.
• Prepares legal documents and provides administrative support for partners and attorneys to whom assigned.
• Exercises discretion and judgement, prioritises effectively and often handles requests from multiple
functional areas and external parties.
• Observes confidentiality of attorney-client relationship.
• Works closely with administrative support staff.
• Provides additional support during secretarial team members holidays and other absences.
• Performs overload document work requests, filing, photocopying, as requested by other attorneys/ departments.
• Attends regular technical training and/or mandatory training.
• Attends team, departmental and/or Firm-wide meetings/townhalls.
• Other related duties and projects as required.
QUALIFICATIONS
Education, Work Experience, Skills
• Ideally 2 years’ legal secretarial experience in order to gain an understanding of law office policies and procedures and produce accurate legal documents with minimal supervision.
• Excellent English language and grammar skills.
• Ability to transcribe legal documents, correspondence and reports from rough draft or dictation at a level of 70 wpm.
• Ability to organise and prioritise numerous tasks and complete them under time constraints.
• Ability to proofread typed material for grammatical, typographical or spelling errors.
• Interpersonal skills necessary in order to communicate and follow instructions effectively from a diverse group of clients, attorneys and staff to provide information with ordinary courtesy and tact.
• Work occasionally requires additional hours to perform the essential duties of the position.
• Ability to work effectively and efficiently with co-workers; work as a team to accomplish tasks and produce final work product.
• Maintains positive contact with clients, attorneys and staff and observes confidentiality of client matters.
The above is intended to describe the general content of and requirements for the performance of this
job. It is not to be construed as an exhaustive statement of essential functions, responsibilities or requirements.
Technologies/Software
• Microsoft Outlook, Word, PowerPoint, Excel
• Visio a plus
Tools and Equipment
• Standard office equipment to be used (telephones, PC, laptop, scanners and photocopiers)
Tax Legal Secretary jobs in London, England, United Kingdom
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