Executive Assistant

Executive Assistant

Alderley Park

Permanent | Full-time

£45,000 plus bonus and benefits

Hybrid working: three days in the office and two days from home

Macmillan Davies is partnering with a successful and fast-moving organisation to recruit an experienced Executive Assistant for a varied and highly visible role.

Sitting within the HR team, you will provide high-level support to members of the Executive Committee and Senior Leadership Team. You will play an important role in ensuring senior leaders are organised, well prepared and able to focus on their key priorities.

Alongside executive support, the position will include HR administration, office management responsibilities and general administrative duties. You will also provide occasional reception cover, helping to ensure the office remains professional, welcoming and well organised.

The role

Your responsibilities will include:

Managing complex and frequently changing diaries for ExCo members and senior leaders

Coordinating leadership and board meetings, including preparing agendas, compiling board packs and circulating relevant documentation

Monitoring actions and following up with stakeholders to ensure agreed deadlines are met

Arranging UK and international travel, accommodation and detailed itineraries

Organising leadership events, conferences, team meetings and wider company activities

Acting as a professional point of contact for internal and external stakeholders

Preparing presentations, reports, correspondence and other business documents

Supporting the HR team with confidential documentation, meetings and people-related administration

Handling sensitive business and employee information with complete discretion

Providing office management support, including coordinating suppliers, facilities requirements and general office arrangements

Undertaking general administrative duties across the HR and leadership teams

Providing reception cover when required, welcoming visitors and handling incoming enquiries professionally

Coordinating projects involving multiple stakeholders, priorities and deadlines

Anticipating potential issues and taking proactive action to keep plans on track

About you

We are looking for an accomplished Executi...